Netherlands Apostille Service

Certify documents issued in the Netherlands for official use in Europe and abroad.

Certify documents issued in the Netherlands for international use

Apostille Stamps in the Netherlands can be obtained to authenticate official Dutch documents such as birth, death and marriage certificates, divorce certificates, Certificates of Conduct (Verklaring Omtrent het Gedrag), university diplomas and KVK Business Register Extracts.

Dutch Apostille stamps on Netherlands documents are issued by District Courts. Documents needed for submission in non-apostille countries are legalized by the Consular Service Centre and then attested by the embassy of the recipient country in The Hague.

  • We offer expedited Apostille Services in the Netherlands. Apostilles are normally processed in 1 - 4 business days (depending on the District Court).
  • We work with all major embassies in The Hague and accredited embassies in Brussels to attest and legalize Dutch documents, including the embassies of Qatar, Vietnam and the Taipei Representative Office
  • We provide certified translations of Dutch documents for official submission abroad.

Right arrowFAQs - Netherlands Apostille Services

Right arrowGet a Quotation to Apostille Dutch Documents

Right arrowCertify international documents for use in Netherlands

Dutch Documents that can be authenticated with Apostille Stamps

  • Apostille Netherlands birth, death and marriage certificates

    Death, marriage and Birth Certificates

    Apostille Dutch birth, death and marriage certificates. Extracts and official copies of Dutch civil status certificates can be obtained from the Municipality where the birth, death or marriage was registered.

  • Certificate of Conduct

    Apostille Dutch Certificates of Conduct (Verklaring Omtrent het Gedrag) showing a clean criminal record in the Netherlands. Certificates of Conduct can be obtained from the Municipality where the applicant is registered or from Apply for a certificate of conduct from the Netherlands. JustisExternal link (opens in new tab)

  • University Diplomas

    Apostille Dutch university diplomas, course transcripts and other academic certificates issued in the Netherlands. To be valid for legalization, diplomas must be printed on original paper from the educational institution and signed by a representative of the institution. The Educational programme must be officially recognised by the Dutch Ministry of Education, Culture and Science.
    To legalize a Dutch diploma for use abroad, it is first legalized by the Ministry of Education. Diplomas can then be authenticated with an Apostille Stamp from the District Court (for submission to countries of the Apostille Convention), or legalized by the Consular Service Centre and attested by the embassy of the recipient country in The Hague (e.g. to attest university degrees required for submission to the United Arab Emirates, Qatar, Vietnam, Taiwan).

  • Notarized Documents

    Powers of Attorney, Affidavits, certified passport copies, contracts and other private documents certified by a notary in the Netherlands.
  • Apostille KVK Business Register Extracts

    KVK Register Extracts

    Apostille Business Register Extracts issued by the Dutch Chamber of Commerce (KVK). Extracts are issued for companies registered in the Netherlands and provide a certified summary of the company’s registration data (available in Dutch and in English). Apostilles can also be obtained for Articles of Association, certified copies of deeds of incorporation and other company documents.

  • Trade documents

    Apostille Dutch certificates of origin, certificates of free sale, commercial invoices, product health certificates, GMP certificates and other trade documents

We will review your documents to ensure that everything is correctly prepared for submission to the District Court or Consular Service Centre, avoiding unnecessary delays and expensive rejections. If you need help obtaining original Dutch documents, such as birth certificates, certificates of conduct or court document, please contact us. We are here to help and happy to advise.

We also provide Apostille and legalization services for documents issued in the Dutch Caribbean, including AW ArubaAruba - CW CuraçaoCuraçao - SX Sint MaartenSint Maarten

Isarey provides document attestation services in the Netherlands to private, corporate and institutional clients worldwide. To find out about certifying Dutch documents for use in Europe and abroad, use our online quotation form or email us a scan or description of the documents you need to certify. We will get back to you directly with a quotation and details of how to proceed:

6 steps to certify document issued in the Netherlands

  1. Upload the documents you need attested or send them to us by email.
  2. Our experts will pre-check your documents to ensure that they are eligible for Apostille certification or consular legalization in the country where they are issued, and we’ll assist you locally in preparing them if required.
  3. We’ll send you a quotation with the total cost of the process (final price including all fees, certified translation when required and courier costs) and an estimation of how long the process will take to complete.
  4. We’ll arrange a secure courier to collect your original documents (where electronic versions are not sufficient).
  5. As soon as we receive your documents, we will confirm your order and proceed with the attestation process. Where appropriate, we will arrange certified copies for the attestation process so that we can return your originals directly.
  6. We return the attested documents to you by secure international courier.
Netherlands Document Attestation

Legalize Dutch Documents

Dutch documents can be legalized for cross-border use by means of Apostille Certification or Consular Legalization

Apostille Certification

An Apostille Stamp is a simplified procedure of international attestation. When affixed to documents, Apostilles are directly recognised by the authorities of over 120 countries (Signatories of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents Hague Apostille ConventionExternal link (opens in new tab)) as certifying the document’s validity, without requiring additional certification.

Since the Netherlands is a signatory to the convention, Isarey can assist by obtaining Apostille Certification for Dutch documents so that they are valid for official use in other signatory countries, including: ES SpainSpain - IT ItalyItaly - PT PortugalPortugal - GR GreeceGreece - CY CyprusCyprus - FR FranceFrance - SA Saudi ArabiaSaudi Arabia - DE GermanyGermany - CN ChinaChina

See additional notes below

Consular Legalization
Consular Legalization is required when a document from the Netherlands is to be used in a non-signatory country. In this case, following authentication by authorities in the Netherlands, the document must be certified a second time in the Netherlands by the embassy representing the country where the document is to be used.

Countries which do not recognise Apostille certification and require consular legalization include: AE United Arab EmiratesUnited Arab Emirates - QA QatarQatar - TH ThailandThailand - TW TaiwanTaiwan - VN VietnamVietnam

European Union

Submission within the European Union
Certain Dutch documents do not require Apostilles when they are presented to authorities of other European Union countries (the receiving authority should accept the original or a certified copy).

When applying for certain public documents, a multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by a Dutch authority, providing a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country.
See: EU Multilingual standard formsExternal link (opens in new tab)

Dutch documents not requiring Apostilles include birth, death, marriage certificates, absence of a criminal record (a clean criminal record of a Dutch citizen), certificates of nationality and residence:
See: Regulation (EU) 2016/1191External link (opens in new tab)

Other Dutch documents, including academic certificates, still require Apostille certification and certified translation to be valid in other EU countries.

Civil status certificates (multilingual extracts from the civil status registers)
Dutch birth, marriage and death certificates) issued in accordance with the conventions of the International Commission on Civil and Civil Status should not require Apostille Stamps when being submitted to one of the following countries:

Austria, Belgium, Bosnia & Herzegovina, Bulgaria, Croatia, Cape Verde, Estonia, France, Germany, Italy, Lithuania, Luxembourg, Moldova, Montenegro, Poland, Romania, Serbia, Slovenia, Spain, Switzerland, Turkey.

Multilingual certificates of no impediment to marriage
Dutch certificates of no impediment to marriage are exempt from any formality for submission to the following countries (Munich CIEC Convention):
Germany, Greece, Italy, Luxembourg, Moldova, Austria, Portugal, Switzerland, Spain, Switzerland, Turkey

Certified Translation

Where Dutch documents are to be used abroad and where the receiving country has a different official language, certified translation may also be required. Isarey takes care of any certified translations required as part of the document attestation process, ensuring that translations are carried out and certified in accordance with local regulations.

Note that a certified translation on its own only provides assurance that the translation itself is accurate and true; it does not confirm the authenticity of the original document. The original document must be legalized for a certified translation to carry equivalent legal weight.

Netherlands Apostille Service

Netherlands Document Resources

External resources and news about Dutch documents, apostilles and certification procedures.

NL
Netherlands Document Resources
Academic Documents
Lost or damaged academic documents (in Dutch)
Lost or damaged academic documents (in Dutch)
Right arrowduo.nl

If your Dutch diploma, certificate or list of grades is lost or damaged, you may be able to download or apply for a duplicate.

Replacement diploma following of change of name or gender (in Dutch)
Replacement diploma following of change of name or gender (in Dutch)
Right arrowwww.duo.nl

If you have changed your name or gender, you can often have it changed on your diploma, certificate or list of grades. Depending on your diploma, you can download it or request an extract.

Birth, Death, Marriage Certificates
Request an extract or official copy of a civil status record
Right arrowwww.government.nl

Extracts and official copies of Dutch birth, death and marriage certificates can be obtained from the Municipality where the birth, death or marriage was registered. A civil status record extract contains only the essential details of the record and can be requested by the person named in the certificate or a direct relative (e.g. spouse, parent, child). An official copy of a civil status record is a copy of the original record stamped and signed by the Registrar of Births, Deaths.

Corporate documents
KVK Business Register extract
KVK Business Register extract
Right arrowwww.kvk.nl

A KVK Business Register extract provides a summary of a company’s registration data (name and address, date of establishment, directors, authorised signatory, the nature of the company and its registered office). Certified paper extracts and digitally certified extracts are available in Dutch and in English.

Certified copies of deeds of incorporation and articles of association are also available from the Chamber of Commerce, as well as other filed company documents.

Criminal Record Certificates
Apply for a Certificate of Conduct
Apply for a Certificate of Conduct
Right arrowwww.justis.nl

Certificates of conduct from the Netherlands (Verklaring Omtrent het Gedrag) required for emigration purposes (for example to apply for a foreign visa or work permits) can be obtained by making a written request via the municipality or by applying to Justis.

Government Admin
Diplomatic missions in the Netherlands
Right arrowwww.government.nl

Foreign embassies and consulates in the Netherlands

The above links are provided as a convenience and for informational purposes only; Isarey bears no responsibility for the accuracy, content or policies of external websites.

Get a Quotation for your Documents

We price each certification process individually, depending on the type and quantity of documents to be attested, the country of issue, the country of use and intended purpose, urgency, whether certified translations are required as part of the process and courier costs.

To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:

If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.

Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files (PDFExternal link (opens in new tab), Microsoft Office 365: Save a password protected document to prevent unauthorized people from opening it. Office DocumentsExternal link (opens in new tab), WinRAR Encryption Frequently asked question (FAQ) RAR foldersExternal link (opens in new tab)) and provide us with the passwords separately.

PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see:
Privacy Policy (Customer Inquiries)

For further information on confidentiality in our handling of document content please see:
Confidentiality (Client Content)

Close
Alert