USA Apostille Service

Isarey is a specialist provider of document authentication services in the United States. We certify US Federal and State documents for legal use in Europe and abroad.

Document certification in the United States

We offer US State and Federal Apostille services to certify FBI Background Checks, birth and marriage certificates, university and high school certificates and other documents.

US Apostilles and authentications on Federal documents are obtained from the US Department of State (processing time: 3 - 6 weeks).

Documents issued by US States, including court documents, vital records and documents certified by US notaries are authenticated by the Secretary of State in the state of issue (processing times from 1 business day). Processing times for documents requiring embassy attestation vary.

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    State and Federal Apostille stamps
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    Authentication of documents at US Department of State and at embassies and consulates, including UAE, Qatar and Chinese embassy attestation in Washington DC.
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    Free pre-check of your scanned documents to confirm eligibility
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    Expedited processing of State Apostilles (from one business day), including New York, Florida, Texas, Illinois, Nevada, California Secretary of State Apostilles..
    There is currently no expedited service available for Department of State Apostilles (Federal documents).
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    Assistance obtaining official US documents.
    We can advise on obtaining State and FBI criminal history checks and replacement vital records. In some states we can obtain marriage certificates (including Nevada and Florida).
    We can also obtain certified copies of court judgements from across the US, including divorce decrees, and we can help arrange the notarization of school records, university diplomas and other documents.
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    Worldwide collection and delivery of original documents by insured courier
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    Remote US notarization services. Prior certification by County Clerks, Clerks of Court.
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    Certified and sworn translations from English into all major languages
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    Secure processing of documents and data at every stage

For further information about certifying your documents in United States
Contact us for a free quotation or to check that your documents are eligible for submission:

Each process in the United States is individually managed from start to finish by a dedicated certification specialist, who will stay in contact with you throughout the process until successful completion.

We’ll make sure that all your documents are correctly prepared and accredited for authentication, working locally in the United States with certified translators, notaries and specialist certification agents.

  • Obtain apostille stamps for US birth, death and marriage certificates.

    US Vital Records

    US birth certificates, marriage certificates and death certificates are authenticated with apostilles issued by the Secretary of State in the State where the event was registered. Original copies are required. Some states require certificates to be signed by specific officials, so please contact us to check whether your certificate is valid for an Apostille or for advice on obtaining replacement certificates.
    Right arrowUS birth, death and marriage certificates
  • Apostille FBI Identity History Summary criminal background checks, US state and local police certificates.

    FBI Background Check

    We apostille FBI Identity History Summary criminal background checks at the US State Department – just send us the digital certificate issued by the FBI. We can also authenticate local and state police reports.
    Right arrowFBI Background Checks
  • Apostille US University and High School certificates and authenticate for UAE, Vietnam, Qatar

    University and High School certificates

    We can obtain apostilles for US education certificate issued across the United States and legalize degree certificates for the UAE, Qatar, China and other non-apostille countries. In many cases, we only need a scan of the diploma to make a notarized copy and obtain an apostille in around 2-3 working days.
    Right arrowUniversity Degrees and School Records
  • Notarize and Apostille Powers of Attorney, Affidavits, Passport Copies in the United States.

    Notarized documents

    (Powers of Attorney, Affidavits, Passport Copies)
    Apostilles are obtained from the Secretary of State in the state where the certifying notary is commissioned.
    We work with notaries in different US States to offer true-copy, physical and remote notarization services, so that documents can be signed, notarized and certified by apostille from outside the United States.
    Right arrowUS Notarization and Apostille Services
  • Apostille US divorce decrees and judgements

    Divorce Decrees

    Apostille Dissolution of Marriage and Divorce certificates in the State where the divorce took place. We can usually obtain certified copies of divorce judgements direct from the issuing court. Please contact us for details.
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    US Corporate documents

    Authenticate certified copies of Certificates of Incorporation, Articles of Association for US companies. Certificates of Good Standing and Existence. We can obtain and authenticate certified documents for corporations and LLCs registered in Delaware, New York, Florida, Nevada and other US States.

  • Trade documents

    Apostille US certificates of origin, certificates of free sale, commercial invoices, product health certificates, GMP certificates and other trade documents
  • Notarize and apostille US passports and other ID documents.

    U.S. Passport Apostilles

    United States passports and other ID documents can be authenticated with an Apostille Stamp by making a true copy certified by a U.S. notary and then obtaining an Apostille in the State where the notary is commissioned.
    We can often make notarized copies from a good quality scan.

We work hard to make the certification process easy and affordable:

  1. send us a scan of your documents by email or using our Online Quotation Form
  2. we'll confirm that your scanned documents are eligible for certification in the United States and get back to you with a fixed price to complete the process and an estimate of how long it will take
  3. we'll arrange an insured courier to collect your documents if originals are required
  4. we complete the certification process in the United States
  5. we email you a scan of the certified documents and return the paper copies by insured courier (worldwide delivery)

In nearly all cases, we give a fixed total price in advance that includes all fees and disbursements - everything from collection of your original documents by insured courier to their return once certified. For most processes we require 50% payment upon receipt of the original documents, and 50% once the process is complete.

Corporate services

Isarey offers business and institutional clients a full range of certification and notary services in the United States, including certification of corporate and commercial documents. We also offer our clients the following services in the United States:Right arrowCertified TranslationsRight arrowInternational Background ChecksRight arrowInternational Document Verification

Please contact us for further information or for a quote.

How we certify US documents

Depending on the country of use, US documents can be certified by means of an apostille or by consular legalization

Apostille Certification

Apostille Certification is a simplified procedure to certify US documents required for presentation in a country that is one of the Signatories to the Apostille Convention

An apostille is a special stamp affixed to the document in the United States by the U.S. Department of State (Federal Documents) or other accredited authority. This apostille will be recognised directly by authorities in the recipient country as demonstrating the document’s authenticity, without need for further certification.

Apostille countries include: NL NetherlandsNetherlands - ES SpainSpain - IT ItalyItaly - PT PortugalPortugal - GR GreeceGreece - CY CyprusCyprus - FR FranceFrance - SA Saudi ArabiaSaudi Arabia - DE GermanyGermany - CN ChinaChina

Consular Legalization

If the document is to be presented in a country that is NOT among the Signatories to the Apostille Convention then the document must be certified by consular legalization

Consular legalization is a 2-step process: First, the documents need to be certified in the United States by the the U.S. Department of State (Federal Documents); then documents need to be presented to the embassy or consulate representing the recipient country in the United States.

Non-apostille countries include: AE United Arab EmiratesUnited Arab Emirates - QA QatarQatar - TH ThailandThailand - TW TaiwanTaiwan - VN VietnamVietnam

Certified Translation

When the original document is in a language other than the official language of the country where it is to be presented, a certified translation is required. Depending on the situation, this can be done before certifying the original (in the country of issue) or afterwards (in the country of use).

Each country has different rules on certified translations, and a certified translation done in one country is generally not valid in another without additional certification. Likewise a certified translation, on its own, does not prove the authenticity of an original document issued abroad.

Isarey can arrange certified translations from English as part of the process of certifying US documents, ensuring that the translation is valid for its intended use.

Notarization

Certification by a notary is generally only recognised in the country where the notary is based and is not sufficient to certify documents that need to be used abroad. However, as part of the international certification process documents often need to be certified by a notary before they can be legalized. When documents need to be notarised locally, Isarey will arrange this as part of the certification process.

Get a Quotation for your Documents

We price each certification process individually, depending on the type and quantity of documents to be attested, the country of issue, the country of use and intended purpose, urgency, whether certified translations are required as part of the process and courier costs.

To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:

If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.

Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files (PDFExternal link (opens in new tab), Microsoft Office 365: Save a password protected document to prevent unauthorized people from opening it. Office DocumentsExternal link (opens in new tab), WinRAR Encryption Frequently asked question (FAQ) RAR foldersExternal link (opens in new tab)) and provide us with the passwords separately.

PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see:
Privacy Policy (Customer Inquiries)

For further information on confidentiality in our handling of document content please see:
Confidentiality (Client Content)

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